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| January
12, 2004 board minutes
The following board members attended: Bill Bortzfield, Carol Bozak, Harold Humphries and Sallie Wnuk. Block captain coordinator Gerda Humphries also attended. Sallie opened the meeting by asking Bill to read the minutes from the December 8 meeting. The minutes were approved as read. Sallie then asked Carol for the treasurer's report. As of January 10, 2004 the neighborhood had a balanced of $29,053.43. Sallie then reported two families still owe dues from 2003. Although plans were made at the last meeting to have two board members personally visit with those families the visits did not take place. The board made new arrangements to try to talk to the families personally. The families have not responded to repeated letters asking for payment. Once the personal visits have taken place the board will decide whether to pursue placing liens against the homes of the families who have not paid their annual dues. Attention then turned to the neighborhood audit. It is expected to be completed by the end of January. Bill requested that an electronic copy of the audit be included so the results could be posted on the Secret Woods Website. Sallie reported the covenant signs are up at the neighborhood's two entrances. She said she would look into having secretwoods.com added onto the signs, since the Web address didn't make it into the original sign order. Harold said the pond signs will go up as soon as the temperatures get a little warmer. Byron then delivered a report on efforts to secure a bathroom cleaning contract for the pool area. Jan-Pro Of Northeast Florida still hasn't signed the contract and is now hedging on the original price agreed upon. Byron agreed to continue to negotiate with Jan-Pro while looking into other possible alternatives. Byron reported Jan-Pro came in with the best bid. Others were significantly higher.Sallie then updated the board on efforts to find out who triggered a neighorhood leak last month ( click here for details). Sallie contacted JEA about the leak. JEA said it did not cause the leak but did admit Honeywell was in the area. But Honeywell maintains it did not cause any damage. Bottom line: neither organization will accept responsibility. So the neighborhood has been forced to absorb the $153 repair bill.In other news from the board meeting Sallie and Bill updated everyone on a street lamp that was knocked over on Secret Woods Drive. According to a neighbor a resident accidentally drove into the street lamp. JEA came out and cut the rest of it down and hauled it away, placing an orange cone in its place. Resident Bob Sams and Sallie have both been in contact with JEA. The utility plans to install a new street lamp at no cost to the neighborhood, although JEA did not commit to a specific installation date. Discussion then turned to moving the board meeting nights to accommodate board member Horst Pophal, who has a scheduling conflict for the next several months. Treasurer Tom Bozak will also be unable to attend for several months because of a conflicting work schedule. The board decided to keep the meeting on Mondays after being unable to find an alternative night that was suitable to everyone. After checking the bylaws the board determined an interim representative could be appointed if need be. Attention then turned to new business. The board agreed to get bids to resurface the pool area and the tennis courts. The goal is to get both areas upgraded before swim season arrives. The next meeting was scheduled for Monday, February 16, 2004. The meeting was adjourned at 7:44 p.m. Submitted by Board Member Bill Bortzfield on 1/14/04. |
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