May 10, 2004 board minutes

The Secret Woods May 10, 2004 board meeting was called to order by Board President Sallie Wnuk at 6:30 pm in the conference room of the YMCA on Belfort Road .

The following board members attended: Bill Bortzfield, Tom Bozak, Carol Bozak, Horst Pophal and Sallie Wnuk. Residents John Loving,  Mary Loving, Frank Caroccio, Barry Pierce and Mary Pierce also attended.

Sallie opened the meeting by asking Bill to read the minutes from the April 12 board meeting. The minutes were approved as corrected. The April 12 minutes will be updated to reflect a spelling correction on Jim Thompson's name.

Sallie then asked Tom for the treasurer's report. As of May 10, 2004 the neighborhood had a balance of $39,291.24. The treasurer's report was accepted as delivered.

Attention turned to the clean-up, scheduled for May 15.   Horst agreed to head up the clean-up day since Sallie will be unable to attend.

Details of the upcoming annual meeting were then discussed.  The doors will open at 6:30pm for the meeting.  The meeting will start promptly at 7:00pm.  It was noted that proxies will must be mailed to homeowners giving them 15 days notice of the meeting.

Sallie agreed to write a letter announcing the annual meeting.  Carol will print the labels.  Bill will put the envelopes together and mail them.

Drinks and cookies will be served at the meeting. 

Carol suggested that some committees be put together at the annual meeting, including  an architectural committee and a clean-up committee

Mary Loving agreed to put together a new residents welcome committee.

Attention then turned to plans to resurface the pool deck area.  Quotes have been obtained from several companies ranging in price from $8,500 to $11,900. 

Portofino Pools (bid: $10,000), Aqua Pool and Spa Renovators (bid: $8,500) and Florida Bonded Pool (bid: $11,900) all competed for the project.

After reviewing the bids Sallie made a motion to award Aqua Pool and Spa Renovators the project, with the stipulation that Aqua Pool must complete the job by May 21st.  Horst seconded the motion.  It passed unanimously.

Sallie also met with All Service Electric to get a bid for fixing the lights at the neighborhood entrances, the tennis lights timer and installing new pool building light cases.  The bid was $1,770.61. 

Bill made a motion to approve the bid. Carol seconded.  All approved.

Residents Barry and Mary Pierce then presented the board with a plan to add a bonus room onto their home.  They brought along computer generated renderings of the proposed expansion.  Following the meeting the board reconvened at their property to get a better feel of how the renovation would impact the neighborhood.  After reviewing the plans and property the board members in attendance voted unanimously to approve the bonus room's construction.

It was noted that several sheds do exist in the neighborhood.  However it was also pointed out that just because a previous board may have at some point granted an exemption, that didn't mean that the current board was willing to overlook the covenants that neighbors have already agreed to.

Sallie then told the board about plans by Freedom Commerce Center to develop an area that would affect Pottsburg Creek.  She said a resident would like to start a petition drive opposing the development because it could affect the creek which through the neighborhood.