A new board was elected Monday night and a review of the year’s accomplishments was given to Secret Woods homeowners.
DATE: May 14, 2012
LOCATION: Southpoint Baptist Church
BOARD MEMBERS PRESENT: Gary Bassett, Katherine Frazier, Ross Thompson, Rob Hagen, Jamie Montgomery, David Theus, and Mark Wnuk.
A quorum was verified and the annual meeting was called to order at 7:00pm. The minutes from the May 2011 Annual Board Meeting were accepted as written. Several questions were raised regarding expenditures for the past fiscal year. When satisfactory answers were given the financial statement prepared by Rob Hagen was accepted as written.
2012 ACCOMPLISHMENTS
*Initiative to change Covenants and Restrictions concerning sheds. (Although the proposed amendment was defeated, the Board followed the desired requests from residents to propose the amendment.)*Replaced pool contractor.*Vandalism to restroom doors repaired.*Christmas luminaries and decoration awards.*City-removed large pine at corner of Goodnow and Hilsdale.*New fountain vendor and new pump/motor in big pond.*New flag installed at front entrance.*Minor pool repairs.*Dues increase.*Mailbox renovation.
UPCOMING NEEDS:
*Pool rekeying – pool keys have been given to folks outside our neighborhood and in an effort to maintain the privacy and integrity of our pool, the board recommends either rekeying the pool keys or installing a new system which would use swipe cards.
*Future tennis court resurfacing – Our tennis courts are used on a regular basis, and it is apparent that in the very near future the surface needs to be redone. The end of the court closest to the pond has a large crack, and ants are beginning to destroy the surface. It is crucial that these repairs be completed in a timely fashion before these issues are at the critical stage.
*Pool maintenance – The pool deck will need resurfacing in the near future as well as minor repairs to the pool. Again, these maintenance issues need to be addressed before they become a major expense.
*Professional management for handling violations – It was presented to the neighbors in attendance that perhaps a professional management company should be contracted to handle outstanding covenant restrictions. As the majority of the neighbors present were interested in this idea, more study and information , including proposals, will be forthcoming.
OPEN FORUM
*Lights on sign at back entrance – It was brought to the attention of the board that the lights on this sign are not working. The new board will make this repair a priority.
*Attorney on retainer – The board has contacted and met with an attorney who has experience with neighborhood associations. She will be contacted on an as needed basis to send letters and follow up with any legal actions required.
VACANT BOARD SEATS:
Three seats were filled on the board, and we welcome our new members:
*Mark Wnuk (who was on the board for one year, has agreed to serve another year) *Dan Flynn *Mark Lemmenes
With all matters discussed and no further business at hand, the meeting was adjourned at 8:15 p.m. Immediately following the annual meeting, the board met briefly to elect officers for the new board.
The next Annual Board Meeting will be held Monday, May 13, 2012.
Respectfully submitted,
Katherine Frazier, Retiring Secretary
