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DATE: February 11, 2008 LOCATION: Publix Meeting Room BOARD MEMBERS PRESENT: Wayne Williams, Mary Loving, Katherine Frazier, Ken Peterson, Jim Huttle and Gary Bassett. HOMEOWNERS PRESENT: John Loving and Byron DeLong. Meeting was called to order; minutes from January 14, 2008 were read and accepted. The monthly treasurers’ report was also read and accepted. UNFINISHED BUSINESS: *Covenant violations: Neighbors who had covenant violations were contacted by board members. Requests were made to the neighbors that the violations be rectified. Follow-up by board members will be made to insure covenants are being upheld. *No trespassing signs: Two “No Trespassing” signs that include the city ordinance number have been purchased and will be posted near the large pond, and by the front entrance. These signs are necessary to support our liability insurance, and to give our neighborhood the legal requirements to enforce trespassing charges if the need arises. *Chili Cook-Off: Saturday, March 15, is the date selected for our Third Annual Neighborhood Chili Cook-Off. The event will be held at the pool area and parking lot. Block Captains will be contacted with further information. NEW BUSINESS: *The Architectural Committee will now post on the bulletin board when a request from a neighbor has been approved. *New Member of Architectural Committee: Jim Huttle has graciously accepted the board’s request to join the architectural committee. *Date of Annual Meeting: Monday, May 5,2008 has been chosen as the date of the Secret Woods Neighborhood Association Annual Meeting. Time and location to be announced. Next board meeting will be March 10, 2008. Meeting was adjourned at 8:00pm. Respectfully submitted, Katherine Frazier Vice President/Acting Secretary DATE: January 14, 2008 LOCATION: Publix Meeting Room BOARD MEMBERS PRESENT: Wayne Williams, Mary Loving, Katherine Frazier, Ken Peterson, Jim Huttle. HOMEOWNERS PRESENT: John Loving, Byron DeLong, Jim Cowling, John Sittig, Al and Sheila Marsch, Sharon Armstrong. Meeting was called to order; minutes from December 10, 2007 were read and accepted. The monthly treasurers’ report was also read and accepted. UNFINISHED BUSINESS: *Pond malfunction: With the installation of the new pump in the front pond the board had been advised that the electric pump box would need replacing in the near future. When it malfunctioned last week the board had the electric pump box replaced. *No trespassing signs: To enforce “no trespassing”, signs must include the city ordinance number. The board agreed to have two signs posted; one at the back entrance to the neighborhood, and one at the front pond. The board agreed that fishing (catch and release) in our ponds should be enjoyed by our neighborhood. These signs will be an attempt to keep poachers from fishing in our ponds. Luminaries and holiday lights: A very special thank you to Cheryl Lemine for organizing the Luminary Evening. And a huge thank you to John Sittig and all the block captains for their participation in distributing the bags and candles. The evening was a huge success! *Holiday decorations: Marianne Pophal, along with other neighbors, toured the neighborhood on several evenings before Christmas and chose the houses they felt best represented the decoration categories. A very special thanks to all who participated! Pool inspection: Our new pool inspector has been adamant about posting new signs at the pool area regarding pool rules and water depth. These signs will be purchased and installed. Work day: The board recommended that our neighborhood work day to paint the fence be canceled as it was determined it would be beneficial to let the fence ‘weather’ naturally. NEW BUSINESS: *Liability insurance: Our liability insurance is non-renewable. The board needs to reapply for our insurance. *Check value on sprinkler system: The board was notified that our automatic sprinkler system needed to be inspected by the city. The board will notify the City of Jacksonville that our sprinkler system has a manual check value and therefore no inspection is needed. *Covenant violations: It was brought to the board’s attention that several covenant violations needed to be addressed. A committee was chosen to visit with neighbors in violation. *Property stolen from unlocked cars: It was reported to the board that several cars, all unlocked, were reported to have personal property stolen from them. A reminder to our neighbors to please lock their cars! *Gift baskets to new neighbors: Gift baskets with coffee mugs, gourmet coffee, a seasonal plant, and a copy of the Secret Woods Covenants have been delivered to our newest neighbors. Chili Cook-Off: The date of Saturday, March 15, 2008 has been selected for the neighborhood Chili Cook-Off. More details to follow. Spring Neighborhood Garage Sale: A tentative suggested date of Saturday,April 26, 2008 has been chosen for the spring neighborhood garage sale. More details to follow. New board meeting will be February 11, 2008. Meeting was adjourned at 7:45pm. Respectfully submitted, Katherine Frazier Vice President/Acting Secretary |
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