MINUTES OF SECRET WOODS HOMEOWNERS ASSOCIATION MEETING

DATE : July 12, 2010.
LOCATION: 3153 Secret Woods Trail, West
BOARD MEMBERS PRESENT: Gary Bassett, David Hargnett, Ross Thompson, Shon Graham and Rob Hagen
HOMEOWNERS PRESENT: Bryon DeLong, Kathy Torrence, and Barry Andrews.

Meeting was called to order at 6:05 p.m. The minutes from the June Board meeting were unavailable. A financial statement was unavailable due to the resignation of our bookkeeper Pat Parrish. Gary Bassett assured the Board that the books were in order. He suggested that the Board move the business account to a different bank which will allow on-line bill paying and will provide the means to produce more detailed reports of the income and expenses. He will work with the Treasurer, Rob Hagen, to accomplish these goals.
New bank signature cards will be signed which will give the current board members proper authority to issue checks from our account.

OLD BUSINESS:

RETENTION POND TREATMENT/FISH STOCK: Gary Bassett proposed that the Board cancel its current contract with Harrison Environmental Company and accept a contract with The Lake Doctors, Inc. Their fee will be $125.00 per month. An additional one-time charge of $288.90 will be incurred for the stocking of the 3 ponds with algae eating carp at such time as this is deemed appropriate.

NEW BUSINESS:

BOOKKEEPING/TREASURER PLANS/RESPONSIBILITIES.
Due to the resignation of Pat Parrish as our bookkeeper, Gary Bassett will work with Rob Hagen to cover the bookkeeping duties and establish new operating procedures.

CONSTRUCTION ON LOT # 79.
Barry Andrews, the resident of this lot told the Board that to the best of his knowledge the church which owns this property has obtained the proper construction permits. He will have copies of these permits sent to the Webmaster. He will also have a detailed drawing of the proposed structure sent to the Webmaster.
Upon receipt and review of these items, and with Barry’s assurance that the structure will have a shingle roof that as closely as possible matches the shingles on the existing home and that the structure will be painted the same color as the existing home, the Board voted to permit the construction of the structure.

VIOLATION LETTERS:
A list of 10 Covenant violations was presented to the Board. The Board decided that the list should be reviewed by one or more other Board members to insure the accuracy of the Lot numbers, owner’s names and addresses, and the noted violations. If verified, the Board suggested that “Friendly” reminder letters noting the violation and asking for voluntary compliance be sent to each homeowner.
This will be discussed at the August Board meeting.

BENEVOLENCE FUND: Two Board members oppose the use of association funds for the purpose of this fund. Ross Thompson suggested having a fund raiser to provide the money for this function. Ross volunteered to be the POC for this event. The Board accepted this proposal.

TIGER HOLE LANDSCAPING:
The Board is still waiting for a response from Ric regarding a bid from him to clean out the area to the South of the front entrance on Tiger Hole Road.
Ross Thompson suggested that several trees might need to be removed to provide better conditions for grass and flowers to grow in this area.
Shon Graham volunteered to call several landscape companies, obtain bids for this project, and present them at the next Board meeting.
It was also noted that the Board should consider the possible construction of a sidewalk on our side of Tiger Hole by the City in the future when deciding what improvements to make in this area.

MISCELLANEOUS:
The Board approved an amount of up to $100.00 for Byron DeLong to purchase 3 inch letters for the new sign boards that have been erected at both entrances and a storage box for the letters.


With all matters discussed and no further business at hand, the meeting was adjourned at 7:30 PM.

The next board meeting will be held Monday, August 9, 2010 at 6:00 p.m.

Respectfully submitted,

David Hargnett
Acting Secretary