MINUTES OF SECRET WOODS HOMEOWNERS ASSOCIATION MEETING

DATE : September 13, 2010
LOCATION: 3153 Secret Woods Trail West
BOARD MEMBERS PRESENT: Gary Bassett, Katherine Frazier, David Hargnett, Ross Thompson, Beth Reiney, and Rob Hagen
HOMEOWNERS PRESENT: Bryon DeLong

Meeting was called to order at 6:05 p.m. The minutes from the August 2010 board meeting were accepted as written. The financial statement prepared by Rob Hagen was accepted as written.

OLD BUSINESS:

POOL MAINTENANCE: The board voted to accept the bid from Hammerhead Pools to begin the maintenance on our neighborhood pool. The transition from Crown Pools to Hammerhead will begin as soon as possible.

*TIGER HOLE LANDSCAPING: The bid from our landscaper, Rick, was accepted as the winning bid for our proposed landscaping/clean up project. His bid is as follows: ****To clean outside beds along perimeter of neighborhood, pull weeds, rake, trim shrubs, pampas grass and prune trees along this area. Also included is a clean up around perimeter of pool area - $900.00.
****To mulch entire area of beds - $675.00
****To pressure wash pool deck and furniture - $150.00

The mulching project will be postponed until late winter/early spring as that is the ideal time to mulch the beds.

*VIOLATION LETTERS: Once again the board has received several complaints about various violations of our covenants, Four compliance letters will be mailed to the residents who have not responded. These requests will give our neighbors 30 days to comply to Secret Wood Homeowner Association by-laws and covenants.

NEW BUSINESS:

*SOCIAL ACTIVITIES: Our annual Chili Cook-Off will be held on Saturday, November 13 from 4:00pm - 7:00pm, poolside. Neighbors are encouraged to bring their favorite chili to be judged by a panel of experts. Other neighbors may bring side dishes and desserts. Soft drinks and water will be provided. More information to follow.

*LIGHTS AT POOL AREA: The light on the flag as well as inside the pool area are not working properly. Rob Hagen will replace bulbs where needed and re-set the timer to accommodate the changing seasons.

*VANDALISM: Earlier this month our Tiger Hole entrance sign was defaced with graffiti. A huge thank you to Ross Thompson who handled the repairs to the sign. This week one of our pool chairs was thrown into the pond and several other chairs were stacked along the fence row. These repairs and replacements are costing the association and the board is asking for all neighbors to be vigilant in their watch of the neighborhood.

*ANNUAL EXPENSE ACCOUNTS: The board voted to set up two new expense accounts to speed the approval of small expenditures. One account will be for Landscaping in the amount of $250 annually; the other will be Miscellaneous Repairs in the amount of $500 annually. These accounts will allow the treasurer to reimburse small expenditures in a timely manner.

*SPRINKLER/TIMER: To assist in the maintenance of the garden in the esplanade at the Tiger Hole Entrance, the board will investigate installing a timer on the sprinkler system. Ross Thompson and David Hargnett will research the purchase and installation of a timer.

*LEAKING SPRINKLER: There is a considerable amount of water leaking from the pipe leading to the sprinkler head closest to the pool parking lot. Ross Thompson and David Hargnett will check out this pipe to see if they can repair it.

With all matters discussed and no further business at hand, the meeting was adjourned at 8:15 P.M.

The next board meeting will be held Monday, October 11, 2010 at 6:00 p.m.

Respectfully submitted,

Katherine Frazier
Secretary